Archive Scanning & Bulk Scanning

Archive Scanning Specialists

Document Options specialises in archive scanning services to help businesses digitise and manage valuable records, documents and content. Our experienced team can efficiently scan vast archives via bulk document scanning, microfilm conversion, aperture card scanning and more. We utilise cutting-edge technologies to create searchable digital archives through OCR processing. Your documents can be hosted securely in the cloud or on-premise servers.

Why Choose Document Options

Our compliant processes meet your data security needs. With over 20 years of experience, we are trusted archive scanning experts for organisations across all industries.

Our specialised services include mass document scanning and conversion, microfiche, microfilm and aperture card scanning, bulk image capture and OCR processing, cloud and on-premise hosting solutions, and secure records and data management.

We offer a wide range of document and information digitisation capabilities to meet diverse needs, whether it is high-volume document scanning, converting legacy film-based records, unlocking data in images, providing secure digital repositories, or managing sensitive information.

Our comprehensive services, expertise and technologies allow organisations to transform their physical documents and records into accessible digital formats integrated with modern systems and processes.

Whether you need to digitise employee files, technical drawings, healthcare records or historic documents, we can build a custom archive scanning solution tailored to your unique needs and collection types. Contact us today for a consultation.

Benefits of Archive Scanning

Preserves fragile and damaged materials by digitising
Improves organisation and searchability of collections
Retrieves archives from digital databases rapidly
Enables quick internal and external distribution
Consolidates physically to reduce storage needs
Backs up irreplaceable originals against loss
Allows new insights from searchable archived data
Integrates historical information into other systems

How Archive Scanning Works

Archive scanning involves a systematic process to digitise paper documents, microfilm, and other media into searchable digital formats. We collect boxes of documents, film reels, files or any other archive media from your location and securely transport them to our facility.

Documents are then carefully prepared and organised based on optimal workflow which may include separating pages, removing staples/clips, and cleaning or flattening delicate materials. Film media is cleaned, repaired if needed, and loaded into specialised scanners. We use advanced high-speed scanners optimised for each document type with speeds exceeding thousands of images per hour based on media and quality needs.

Final archives are formatted to your exact specifications including multi-page PDFs, searchable OCR text, standardised filenames, and preferred secure delivery methods. Our streamlined process allows accurate conversion of physical archives to digital while maintaining integrity and organisation. With decades of expertise across many archive types, we customise the workflow for the most efficient, high-quality scanning solution to meet your needs. Contact us to safely digitise your records.

Archive Scanning Process

Step 1

Your boxes of documents, film reels, files or other archive media are securely transported to our scanning facility.

Step 2

Documents are carefully prepared based on the scanning workflow. This may include separating pages or removing staples to avoid damage during scanning.

Step 3

We use specialised high-speed scanners which are optimised for each document type. Speeds can exceed thousands of images per hour!

Step 4

The final digitised archives are formatted to your specifications. This may include multi-page PDFs or searchable content via OCR.

What Our Customers Say

Archive Scanning FAQs

Do you supply quality archive storage boxes?

Yes, we do! Our Boxes are great and you can have as many as you require

Do you label and Bar Code the boxes for us?

Every Job we do is booked into our system and given a Job number and each box is barcoded so we know where it is in our process. We also number each box so it’s easy for us to know for sure we have the right amount too!

My documents are in lever arch folders, with tabs and staples – is this ok?

That’s not a problem. We will always discuss before we start any job what Preparation is needed to make the documents scanner ready. We remove any staples, paperclips etc and take documents out of folders. We can keep the tabs if required, scan the fronts of folders or do whatever is needed.

How do you organise the scanned images?

They’ll be scanned in the same order that you provide them to us. That is unless you’d need them categorised or put into any specific order, which we are happy to do if required.

Which digital file formats do you support?

We can receive files in most of the common formats. These are Tiff, JPEG & PDF

How do I access my digital files once they have been scanned?

There are various ways and we can do whatever suits your needs. We can return the files to you via USB or FTP for you to load onto your systems or we can upload them onto our Document Management System PaperVision for you to access them.

My documents are irreplaceable and fragile, how can I be sure they won’t’ be ruined?

We make sure we take great care over every page to ensure they’re looked after, our scanners have ultrasonic detectors on them that stop the scanner if there are any issues whilst scanning. Our Prep team make sure each page is flat and scanner ready, this means we fold over any corners, remove any post-it notes and generally make it as clean and nice as possible to ensure it is smoothly scanned.

How long does it take your retrieval team to locate my documents?

If you have uniquely identified your boxes with numbers/values and can tell us what files you require then they can easily be located, and either returned, scanned and emailed to you or whatever you require. Usually, we can do this within a couple of hours

If however, you don’t know where the file you need is, then, it might take us a little more time!

Are the scanned images checked for quality?

They are! We have a QA process at each step of the process. From scanning to indexing and then a final QA Check.

At each step we check the image quality to make sure the scans are a good representation of your original image, we can make changes when scanning to ensure the quality stays as good as possible. Once scanned and indexed we ensure a standard 5% check on all images but are happy to do a 100% check if required.

We will always endeavour to check all images and rescan and correct if needed.

What is the difference between Secure Archive Storage, and Archive Scanning?

1. With our Secure Archive Storage service, we will store your physical documents in our secure warehouse. Your boxes will be barcoded into our system, and we will be able to retrieve, scan or destroy your documents on demand.

2. If you choose our Archive Scanning service, we prepare, scan and index your documents before they are placed into our secure warehouse as above. The digital files can be transferred to you via secure FTP or hosted online.

Not sure how many pages you need scanning? Try our page count calculator.

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