This document sets out how Document Options Ltd addresses the impact of the way it operates and conducts its business with regard to economic, social and environmental considerations.
By publishing and committing to this document we aim to align our business values to the needs of our staff, clients, suppliers and the wider community.
Environment
We aim to protect the environment and we consider the environmental impact of our operations from sourcing supplies, production processes, waste streams and deliveries.
We do this by: –
Complying with all relevant environmental legislation, regulations and approved codes of Practice
Protecting the environment by striving to prevent and minimise our contribution to pollution of land, air, and water
Seeking to keep wastage to a minimum and maximise the efficient use of materials and resources
Managing and disposing of all waste in a responsible manner
Providing training for our staff so that we all work in accordance with this policy statement and within an environmentally aware culture
Regularly communicating our environmental performance to our employees and other significant stakeholders
Developing our management processes to ensure that environmental factors are considered during planning and implementation
Monitoring and continuously improving our environmental performance
The Directors will ensure that the Company reduces the environmental impact on the Company by:-
Reducing all our transportation requirements wherever possible and utilising public transport and such facilities as web-ex and conference call facilities
By using vehicles that are regularly serviced and checked with regards to their emission levels and economically use their fuel
Sourcing and buying locally to save fuel costs wherever possible
Ensuring that all electrical equipment is switched off when not required
Printing in mono and double-sided wherever possible
Recycling all waste
Working with like-minded suppliers who take steps to minimise their environmental impact
Local Community
The Directors will also ensure that our work with the local community involves: –
Working and supporting local and national charities
Encouraging volunteer work in community activities
Clients
The Directors will also ensure that we deal responsibly, openly and fairly with clients and potential clients by:-
Ensuring that all our advertising and documentation about the business and its activities are clear, informative, legal, decent, honest and truthful
Being open and honest about our products and services and telling customers what they want to know, including what we do to be socially responsible
Ensuring that if something goes wrong we will acknowledge the problem and deal with it
We will listen to our clients so that this can help us improve the products and services we offer to them
Ensuring that we benchmark and evaluate what we do in order to constantly improve our competitive edge in the marketplace
The Directors will also ensure that we deal responsibly, openly and fairly with suppliers by:-
Ensuring that we use local suppliers wherever possible
That we will endeavour to pay on time
Therefore, the operational and ultimate responsibility for the commitment to our corporate social responsibility principles lies with the Directors of Document Options Ltd. Consequently, each employee is expected to give their full cooperation to the above principles in their activities at work.
The effectiveness of the Policy Statement will be monitored and reviewed at least annually by the Directors to ensure the Company’s continuing compliance with any relevant legislation to meet new business requirements and to identify areas in need of improvement.
In conclusion, the aims of this policy will be communicated to new staff upon joining and at annual staff reviews.
Dorothy Entecott
Director